Argus Financials features

Argus Financials is a highly automated system for various modules with detailed analytical capabilities. With its powerful features it is ready to meet requirements of all types of business and trading houses specially the business houses with their large product, customer, supplier and employees. Argus Financials will streamline your business process in such a way that through improved management you will see the profitability of your business grow.

Accounts module is the central module of the software which receives the data through General Ledger Posting (Direct/ Approvals) from all other modules (HR and Payroll, Purchase, Sales, Inventory, Projects and Fixed Assets) to give you the final reports about your business in touch of a button. The whole process of keeping the accounts is highly simplified for the user.

The ERP system consists of the following major features:

USER FRIENDLY SCREENS, the system consists of very user-friendly screens, for operation by a novice user who is not completely aware of accounting process/ business transactions.

MULTI COMPANIES, MULTI SITES, MULTI USERS, the system supports multi companies, multi sites and multi users.

COMPETITIVE ADVANTAGE, the companies are faced with the challenge of becoming more competitive in today’s ever changing economy. The trick is to sell more than your competitors and do it profitably. Smart companies recognize that there is a direct link to customers and suppliers. Argus Accounting will create a better business process and thus you can create more sales and happier customers.

FIRST CLASS IMPLEMENTATION SERVICES, any software system has almost no chance for success without the proper setup and implementation. Whether your current system is manual or you are trying to convert an out dated system, Argus staff of professional service consultants has significant experience in helping companies to achieve their business objectives. Defining business rules, converting existing data from spreadsheets and formal systems, and interfacing Inventory & accounting functions are all considerations for companies deploying a new integrated system. Our fast start service ensures greater success for new users.

TRAINING AND POST-IMPLEMENTATION SUPPORT, after the implementation is complete you need to protect your investment with top notch training and support services. At Argus we pride ourselves on intimate customer relationships that afford a unique level of service unmatched in the industry. For starters, training can be conducted at your site or ours, whichever is more convenient for you. Personal assistance is a phone call away.

RETURN ON INVESTMENT, Argus offers very economical prices compares to other available accounting software brands, while keeping quality at a very high level.

COMPLETELY MASTERS DRIVEN, there is no hard coding of any business logic. You define your own rules / business logic. Argus Accounting has been designed so that it can take care of variations in business logic / rules from company to company. The advantage to you as a customer is that this avoids costly customizations.

ARGUS ALERTS/ REMINDERS, this is the business process automation tool that can streamline all your Business functions. You can automate reporting, notification, and forms production in any of your expiry/ to do things through this application. This will free your staff to focus on business issues and eliminate the administrative functions that provide minimum business value. Deliver your results faster, cheaper and better with the power of task automation. The user will be reminded for expiry, to do things, etc. The parameter setup facility allows the administrator to set the reminder type applicable to the selective users and the no. of days (before or after) from expiry for reminders. The reminder reviews can be recorded as a reference to the next upper level person. The proper action should be taken against reminders, in failure; the reminder will be generated to the next upper level to control his work.

SELF DEFENSIVE, prevents human errors which corrupts your financial and analytical data through auto system restriction and validation messages. We care utmost to avoid system errors to occur by incorporating business intelligence.

FLEXIBLE AND COST EFFECTIVE, the system is flexible, so that you can set up accounts and sub accounts according to your operating structure, which will help you to manage the business in better way. Argus Accounting is also very cost effective because it provides many facilities to the user.

ACCURACY AND SPEED, Accuracy is the key point in the accounting system. Argus Accounting will validate the data for its correctness in order to avoid the human error. The system gives proper messages, if it found any error. So the system will accept the transactions and perform validations and generate the reports fast manner which will reduce the time.

DATA ENTRY SUPPORT, Argus can support you in Initial Data Entry in case your organization wishes to do the same.

SEARCH ENGINES for important / frequently accessing details of employee through quick accessing methods.

REPORT TOOL, the system reports allow facilities like – Selection of fields the user wants to display, change of field position, field width adjustment, page settings, Field wise sorting, and Field Caption/ data changes if the user has rights, etc. System Option to export all Reports into Excel, Word, and PDF formats.

FULLY INTEGRATED TO FINANCIALS, Purchase, Sales, and inventory information are fully integrated with Argus Financials to give you an accurate picture of your whole business.

UTILITIES, the system allow this section for administrator to control the system parameters and privileges. It includes – User Groups, Users, User Companies, User Reminders, User Document Flow, User Group wise privileges, System Log, and system parameter values.

SECURED FROM UNAUTHORISED ACCESS, the system master files, documents and reports are secured through privileges like Add/Edit/Delete/View/Print. The administrator can manage these privileges through utilities section.

DRILL DOWN FACILTY, the system allows the drill down view of details that enables the user a better reporting experience. For example, user can view a Trial Balance and then select the required account and drill down till the vouchers.

SYSTEM LOG, the system keeps the transaction log, which contains info of user, date and time, and terminal. Add/ modify/delete of any file or document will be recorded in system log.

CUSTOMIZABLE, Argus Accounting is 100% customizable. In case you have any special needs Argus can customize the Software as per your specific needs at a nominal cost.  In case you require any Special report specific to your organizational needs that too can be done.

BACK UP, the system has the back up utility.

VENDOR DETAIL, allow you to keep track of the Vendor details (such as credit limits, balance amount and the payment terms) enables you to maintain a smooth relationship with your vendors. It minimizes inaccuracy and errors in handling documents related to quantity or value, in addition to calculating payments.

PURCHASE REQUISITION, Purchase Requisition allows users to send request for purchase of items. The request for items may from different department and/or divisions. Also allows user to generate Requisitions from the Re-order level defined for each item.

REQUEST FOR QUOTATION (RFQ), you can obtain competitive market price by sending your requirements to multiple suppliers. You can create RFQ in multiple ways, by direct stock items entry or get line items by combining multiple requisitions or generate items based on reorder level and reorder quantity.

PURCHASE ORDER (PO), for sending orders to supplier. It can be local or foreign PO. You can create a purchase order in multiple ways, by entering the line items directly or combining multiple requisitions or select items using items reorder levels.

LANDED COST SHEET, other expenses like shipping, custom duty, loading and unloading charges can be added to item costs to calculate landed cost. System has facility to allocate expenses to inventory receipts according to the value, or quantity.

SUPPLIER AGING, provides invoice wise dues to suppliers (to whom the company owes money). The report shows the total due amount to each supplier and detail history of invoices posted to the supplier account. Amounts for each aging period also appear on this report, say aging 0-30 days; 30-60 days; 60-90 days and above 90 days.

CUSTOMER DETAIL, allow you to keep track of the Customer details and enable you to manage customers in efficient way. Flexible invoicing and tracking the credit limits and the aged receivable details will lead you to the success in the business.

CUSTOMER AGING, shows the total due amount for each customer and detail history of invoices posted to the customer account. Amounts for each aging period also appear on this report, say aging 0-30 days; 30-60 days; 60-90 days and above 90 days.

CATEGORIZED ITEMS, you can keep track of various item types such as stock item, non-stock item, service item and miscellaneous item. The stock in hand of all the items can be viewed and along with that you can get the ordered quantities, committed quantities, reorder level and the reorder quantity.

COSTING METHODS, supports Average Cost/ FIFO/ LIFO. Calculate an item’s current cost based on the scheme and simultaneously generate General Ledger adjustments for inventory items. The system also keeps landed cost, last purchase cost, and last sales price.

PRICE LEVELS, system provides various price levels and the user can specify for each item. Customers or customer categories may be linked to these pricing levels where the system displays the proper price during the order entry and invoicing. Seasonal prices may be defined and applied in a specific period or periods.

MULTI SITES, helps you manage single site, or complex multi-site stocks, with unlimited classification systems for your items, and your own units of measure. There may be either physical or logical sites. Physical site refers to a physically existing shop/warehouse. Logical site refers to a non-existent site where goods are recorded for the purpose of identification. It may include damaged goods site, display item site, second hand stock site, consignment goods site, rental goods site, etc. Argus provides an inter-site transfer feature for items to be transferred easily from one site to another.

MULTI BINS, track a single inventory item across multiple bins within the site/warehouse to optimize picking efficiency.

STOCK ADJUSTMENTS, option to adjust the stock if any item is damaged or loss. Also allows cost adjustments, if there is mistake in posted entry or to change the cost as per current market value or fair value.

PHYSICAL STOCK COUNTING, easy option to keep the physical stock quantity and system stock updating to maintain the correct stock.

FLOW-THROUGH AND INTEGRATED, to enable the system to operate as a true-relational database system capable of on line or batch posting (through Approvals) of transactions from any of other modules to control its accounts.  This characteristic will be available to ensure reconciled values of reports in relation to its detailed posting of entries.

FLEXIBLE CHART OF ACCOUNTS, the system keeps the hierarchical structure of account categories in any number of levels. The lowest category level can contain any number of charts of accounts by defining the account type – general account or subsidiary.

MULTI-LEVEL ACCOUNTING, the system is developed under the concept of multi-level Accounting (Using the concept of Sub ledger Type and Sub ledgers). The system allows the sub ledgers for sub ledger types – Bank, Customers, Suppliers, Contractors, Projects, Employees, Suppliers, Sister Companies, Tenants, Properties, Rental Units, Vehicles, Partners, Investors, Shares, and Other R/P. The system is open to add any of new sub ledger types.

ALWAYS IN BALANCE, out of balance entries cannot be saved in the system; you can save double sided entries only. More over, if the account is sub ledger type, the system entries cannot complete without a sub ledger selection. Save yourself the stress other systems may create for you by not following the basic accounting principles.

POST DATED CHEQUE, the system keeps the full flow of post dated cheque through Cheque handling voucher. It includes the cheque movements like deposit to bank, return to party, bounced from bank, and depositing against the bounced one. The system provides the cheque status report – Cleared, Pending, returned to party, bounced from Bank etc. The system also allows blocking the cheque to hold it for a period if party demands.

ACCOUNT RECEIVABLE, the system maintains the receivables from customers, employees, agents etc. You must be able to obtain, at any time, a record of who owes your business money, how much money is owed, how long the money has been due, and when you expect to receive payment. Concise Reports of all or a specific customer’s outstanding Accounts Receivable must be available in order to ensure the timely collection of payments. System accesses customer accounts quickly to answer inquiries for both current receivables and invoices already paid. Also gives detailed sub-ledger of all or selected customer accounts.

ACCOUNT PAYABLE, the system maintains the payables to suppliers, contractors, agents, etc. System provides a complete solution for the payment of outstanding invoices through flexible cash/ cheque disbursements and generates important analysis Reports, including aged payables. System accesses supplier accounts quickly to answer inquiries about current payables and invoices paid. Also gives detailed sub-ledger of all or selected supplier accounts.

RESTRICTED, for subsidiary type of account, the account entry is allowed only if it includes subsidiary details. This restriction keeps the subsidiary always reconciled with general ledger.

DROP DOWN FACILITY, The system main features include the drop down from any report to its sub report. The easy search allows the report drop down from Trial Balance to its end documents.

TRIAL BALANCE, the system shows the trial balance in various formats. The Quick view shows the list of accounts with its balances (Account wise & Group wise). The graphical view allows the user to view in tree structure and it includes the hierarchical view from main category to end subsidiary element. This is very user-friendly report screen allows various formats like Category only, Group Totals only, Accounts only, expanded with subsidiary, etc. The drop down facility is available to this report.

STATEMENT OF A/C, the system allows the statement of account with user friendly screens. The selection allows by subsidiary types and related chart of account. If more than one A/C link to same subsidiary type, the system allows the easy way to view the statement for the party related to the chart of A/C. The drop down facility is available to this report.

GENERAL LEDGER, the system provides the general ledger for any chart of account. The drop down facility is available to this report.

SUBSIDIARY SUMMARY, the system allows viewing the summary for each subsidiary type. The chart of account with subsidiary type shows its total balance in trial balance and the drop down allows viewing its subsidiary summary.

SUB LEDGER, the system provides the sub ledger details for various sub ledger types. You can select a type that displays the list of file under that type. If you select the Type Property, it displays the list of properties and thus selects a property for showing sub ledger.

DAILY CASH POSITION, the system provides you a consolidated view of daily cash position of Cash in Hand and Cash at Bank for all companies under the group.

DAYBOOK, the system shows the daybook to view all type of documents entered for a particular day or a specified period. The drop down facility is available to this report.

CASH BOOK AND BANK BOOK, the system shows the Cash book to view the cash movement. The bank book shows the list of bank balances and its subsidiary details. The drop down facility is available to this report.

PETTY BOOK, the system keeps the petty cash book to view the petty expenses and its balance. The drop down facility is available to this report.

BANK RECONCILATION, the system helps you to reconcile your bank statements with your system generated statement through easy steps.

TRANSACTION LIST, the system provides reports to all type of documents for a specified period and for a particular voucher type.

SISTER COMPANY MATRIX, the system provides this facility to cross check the receivables and payables between sister companies through a matrix view.

STATEMENT OF INCOME / BALANCE SHEET, the system generates Income Statement and Balance sheet for the financial year. The system also keeps the previous year full data history and comparison reports.

MONTH ENDING / YEAR ENDING PROCESS, the system generates the Year End Voucher with Profit and Loss. The system provides a check list to confirm whether the data is finalized and verified before year end run.